Monday, March 31, 2008

Microsoft Word/Office 2007 - Unable to paste from body of document into "Document Properties" / "Document Information Panel" Fields

We've deployed Microsoft Office SharePoint Server 2007 and upgraded our clients to Office 2007. We've noticed something very strange and very concerning though...Word won't let users copy text from the document body and paste into any of the fields on the Document Information Panel. Interestingly, you can copy and paste text from the word document body into a notepad file and then copy the same text from the notepad file directly into word....any ideas on whether this a bug or how to configure word to get around this rather glaring limitation?

Wednesday, March 26, 2008

.doc to .pdf converter for SharePoint/MOSS/WSS - Scrapped prior to RTM

Frustrated that I've been unable to find out more about my previous post, I decided to ramp up my research...

Spoke to Bill English personally today (thank you very much for your time) and he tells me that this functionality was actually removed from the product between one of the early pre-release versions and the final (RTM) version. Such a shame...am going to get in touch with Microsoft to see if I can find out why and if there is any other alternative.

Basically what I'm looking for is a way for users to be able to convert documents which live in a SharePoint library to PDF, on-the-fly while retaining the existing content type and populated metadata....

Have scoured high and low to no real avail and I'm now seriously considering buying Bamboo Solutions's Office to PDF Conversion Solution Accelerator - Release 1.2

It convert Office Documents to PDF on a pre-determined schedule.

I will report back more when I learn more

Friday, March 21, 2008

.doc to .pdf converter for SharePoint/MOSS/WSS

In Bill English's book "Microsoft Office SharePoint Server - Administrator's Companion" he says on pg 14, paragraph 4 that "Windows SharePoint Services includes a new transformation feature. Assume you need the ability to automatically save documents in PDF format. Now all you need to do is install the .doc to .pdf transformer, and that transformer will show up on all the menus for documents in Windows SharePoint Services so that it can be leveraged across the enterprise. This feature is installed and managed centrally, but it's consumed (potentially) across the sites in the enterprise."

My searches to locate such a converter or instructions for installing a converter have failed (or maybe I've just been staring at this screen for too long). In any case, I'm putting it out there in the hope you might know. Please leave your comments if you do, I would be most grateful!!

drew

Wednesday, March 12, 2008

Install Adobe PDF Icon and IFilter for SharePoint/WSS/MOSS 2007

  1. Download and install Adobe Acrobat Reader 8 on the server (the reader now includes the iFilter by default, previously you had to install the iFilter separately)
  2. Add the PDF file type to your search index (note that this has to be completed for each index, i.e. each Shared Service)
    1. Open your Search Settings - SharePoint 3.0 Central Administration - SharedServices1 - Search Settings
    2. Select File Types
    3. Click Add File Type
    4. Enter pdf in the text box (labelled File extension) and click OK
  3. Download the PDF icon (select 'small 17 x 17') from http://www.adobe.com/misc/linking.html
    1. Give the icon a name (I use pdficon.gif)
    2. Save the icon in c:\Program Files\Common Files\Microsoft Shared\web server extensions\12\TEMPLATE\IMAGES
  4. Edit the Docicon.xml file to include the PDF icon
    1. Navigate to c:\Program Files\Common Files\Microsoft Shared\web server extensions\12\TEMPLATE\XML
    2. Open the DOCICON.XML file in Notepad (or an XML editor). You should see that the file has two main tags - ByProgID and ByExtension
    3. Within the ByExtension tag, add an entry for the PDF icon 'Mapping Key="pdf" Value="pdficon.gif" /' (replace the single quotes with angle brackets)
    4. Save and close the file
  5. Perform a full crawl of your content sources